Taylored HR Solutions Ltd.
Privacy Notice

1. Introduction

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Taylored HR Solutions is committed to protecting and respecting your privacy. This Privacy Notice explains how we collect, use, store and protect personal data when you engage with our services, visit our website, contact us, or otherwise interact with us.

We process personal data in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

2. Who We Are

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Data Controller: Taylored HR Solutions

Email: Fiona.Taylor@TayloredHR.ie
Website: www.TayloredHRSolutions.ie

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For any questions regarding this Privacy Notice or how your personal data is processed, please contact us using the details above.

3. Personal Data We May Collect

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Depending on how you interact with us, we may collect and process the following categories of personal data:

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• Business Contact Information

• Name

• Job title

• Company name

• Email address

• Telephone number

• Client and Service Information

• Information provided during consultations

• Employment related documentation

• Correspondence and communications

• Notes relating to HR advice and support provided

• Website Data

• IP address

• Browser type and device information

• Website usage information collected through cookies and analytics

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4. Special Category Data

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As part of HR consultancy services, we may occasionally process special category personal data on behalf of our clients, including information relating to:

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• Health or medical information

• Trade union membership

• Data relating to leave or absence

• Disciplinary or grievance matters

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Such data is only processed where lawful and necessary and appropriate safeguards are in place.

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5. How We Use Your Personal Data

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We may use personal data for the following purposes:

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• Providing HR consultancy and employment law support services

• Responding to enquiries and requests

• Managing client relationships

• Preparing proposals, reports and documentation

• Complying with legal and regulatory obligations

• Managing our business operations

• Improving our website and services

• Sending relevant business communications where lawful to do so

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6. Lawful Bases for Processing

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We process personal data under one or more of the following lawful bases:

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• Performance of a contract

• Compliance with a legal obligation

• Legitimate interests

• Consent, where required

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When processing special category data, we rely on an appropriate condition under Article 9 GDPR and applicable Irish data protection legislation.

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7. Sharing of Personal Data

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We will only share personal data where necessary and appropriate. Recipients may include:

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• Professional advisers

• IT service providers and cloud storage providers

• Payroll or HR software providers where relevant

• Regulatory authorities or legal bodies where required by law

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All third parties are required to protect personal data and process it in accordance with applicable data protection laws.

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8. International Transfers

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Where personal data is transferred outside the European Economic Area (EEA), we will ensure appropriate safeguards are implemented, including the use of approved contractual clauses where required.

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9. Data Retention

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We retain personal data only for as long as necessary for the purposes for which it was collected and to comply with legal, regulatory and professional obligations. Retention periods may vary depending on the nature of the engagement and applicable legal requirements.

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10. Data Security

We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, disclosure or destruction. These measures include:

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• Secure storage systems

• Password protection

• Access controls

• Encryption where appropriate

• Staff confidentiality obligations

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11. Your Rights

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Under GDPR, individuals may have the right to:

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• Access their personal data

• Request correction of inaccurate data

• Request erasure of personal data

• Restrict processing

• Object to processing

• Request data portability

• Withdraw consent where processing is based on consent

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Requests can be made by contacting us using the details provided above.

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12. Complaints

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If you are unhappy with how we process your personal data, you have the right to lodge a complaint with the Data Protection Commission.

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Data Protection Commission (DPC) Website: https://www.dataprotection.ie

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13. Changes to this Privacy Notice

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We may update this Privacy Notice from time to time. Any updates will be published on our website.

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Last Updated: August 2026